London Natural History Society The place for wildlife in London

London Natural History Society - The place for wildlife in London

An opportunity has arisen for a person who has skills in project management and committee administration to join the highly respected London Bird Report Editorial Board (LBREB) who will oversee the publication of the annual London Bird Report (LBR). The LBR is an outstanding example of an annual, ornithological publication which has been published since 1937 with over 80 issues in print. It is currently a handsome 256 page publication and counts amongst its editorial team some of the best known ornithological personalities in London and the home counties as well as people who are personalities on the wider British wildlife scene.

The Editorial Board is looking for a Secretary to support and coordinate the Board’s work and to support the Chair and Board members to keep on track and manage progress.

The role would suit someone with experience in administration and these skills could have been gained in a wide range of sectors and organisations. It would also suit someone with additional skills in project management who is looking to gain experience and support their career development.

Role purpose

  • Ensure accurate and timely minutes of the Board meetings (up to 6 per year).
  • Maintain and manage an actions log and list of matters arising.
  • Support the Chair to manage the programme of meetings and liaise with members of the Editorial Board to keep the report on schedule.

What you’ll be doing and who you’ll be working with

You will:

  • Work closely with the Editorial Board Chair to manage the meetings and support the work programme of the editorial board.
  • Develop and manage a project plan and timeline and support the Editorial Board to keep track of actions and stay on track.
  • Schedule and arrange board meetings
  • Be the point of contact for the Board with e.g. Committees of the LNHS – contacting Board members as needed and supporting chair with drafts, speaking notes etc.

What skills and resources will you need?

To date the work has relied on basic IT software (MS Word for documents and MS Outlook for calendar appointments). With email and phone calls as the main routes of communication. The chair has been taking handwritten notes.

The Board is keen to update its approach and would like to develop ways of collaborative working online that would enable the board to share documents (minutes, drafts etc), share action lists (with owners and record progress), timeline with key dates. For example, Trello (a widely used, free, collaboration ‘platform’) but there are many others.

Essential

  • Good working knowledge of Microsoft Office
  • Experience of meetings administration and supporting the chair
  • Organisational skills – filing, diary management
  • Writing skills – taking accurate minutes
  • Basic project management – maintaining actions log, time-line, liaison with project team.

Desirable

  • Project management experience
  • Online collaboration – e.g. Trello or equivalent free and open access service.

To express an interest or find out more please This email address is being protected from spambots. You need JavaScript enabled to view it.